Digital Photo Organizing

Custom Photo Solutions | Your Photos At Your Fingertips

This is the solution to the stress and overwhelm of all your digital photos.
The answer is a system designed to give you your photos at your fingertips -
organized, accessible, useable, and secure.

system features

Backed Up. Centralized. Secure.

The bottom line of photo management: Do you have a system in place to recover ALL your photos in case of emergency?

Duplicates Removed

Exact duplicates are removed. (Burst photos or slightly different poses aren't duplicates. It's still up to you to choose which smile you prefer! This step identifies true duplicate photos.)

Organized Folder Structure

A chronological year / month folder structure is best for most clients, with the option to keep certain files or folders separate as needed. This is customized to meet the needs of each client.

Customized System + Personalized Maintenance Plan

The process always starts by asking "How are you currently using your photos?" and "How do you WANT to use your photos?" We keep what works, provide solutions based on your needs, and design a step-by-step guide for maintaining your organized system moving forward.

Accessible & Shareable

A system only works if you can USE it! Your Photos at Your Fingertips means you can access all your photos and can easily share, use, and enjoy them, while knowing that all your photos and memories are secure.

Follows the 3-2-1 Backup Rule

The Golden Rule of data storage that we apply to all photo organizing systems:

3 copies of your organized photo library,
stored using 2 or more services / formats,
with at least 1 location saved offsite or in the cloud.

Photo Storage Optimization*

Did you know that JPEG photos include a lot of "fat" that can be removed and doesn't impact image quality? Optimizing your photos means they take less storage space and you never lose photo quality.

HEIC Compatibility Conversion*

HEIC (High Efficiency Image Container) is now Apple's default photo format, but it is often not compatible with other systems or when you try to use, print, or send your photos. We'll convert your files to JPEG format (with no loss in image quality) so you can always use your photos.

Peace of Mind

Know that your photos are safe.
Know that you have a system in place.
Know that your photos are no longer a source of stress!

the organizing process


Centralize All Your Digital Photos

Gather all your digital photo sources (phones, computers, external hard drives, memory cards, etc.) in one place. This step requires your participation as only you know where your photos are located.



It’s always so satisfying to see how much storage space can be gained for our clients just by removing true photo duplicates. (Not photo bursts, but exact copies of the same image. We leave it up to you to choose which smile is best in a series of similar photos!)

Optional: HEIC conversion + photo storage optimization



For most, a chronological year / month folder system works best. Photos are primarily sorted based on their metadata, so we always like to have you spot check the results after this step to verify that photos have been corrected sorted and filed.


The 3-2-1 Rule: Back up the organized library

When the organizing is complete, your photo library is backed up to your chosen platforms following the 3-2-1 Rule:

  • 3 copies of your library,
  • stored using at least 2 different formats / services,
  • with at least 1 location off site or in the cloud. 



During your wrap up call, you’ll learn how to do the regular maintenance of adding new photos to your library or you can schedule Maintenance Sessions in the future if you’d rather have that work done for you. Then it’s time to ENJOY your photos at your fingertips!



When can we start?
Our summer calendar is booked and the next project appointments are in August. In a hurry to start now? Send us a note and we’ll add you to the waitlist in case a date becomes available.


What do I need to do before we can start?
You can start making a list of where all your digital photos are located, but there's nothing to do until we meet and discuss the needs of your project. // This checklist can help you identify your photo sources, but again - you don't have any "homework" before your project appointment.
Download Checklist


How do we connect? What do I need?
The organizing is done directly on YOUR computer via secure, encrypted screen share. You can always see when the connection is live and can close or pause it at any time from your end. You'll need a computer, internet connection, and your digital photos. You'll also purchase a new external hard drive following your project appointment. // Alternative access methods are available if needed.


Can we talk? I still have more questions about this process.


Send us a message. We'll be happy to give you more information.