Photo Organizing

Turn Your Digital Photos from Jumbled to Joyful!

Professional Photo Organizing – that’s a real thing??

Yes, it sure is! I’ll admit I didn’t always know that either, but is an actual job and every day there is more demand for these services. Particularly since the introduction of the iPhone, the sheer volume of digital photos has exploded. I can absolutely see this reflected in my personal collection. And now videos are so much more common than just a few years ago, making the data imprint even larger.

I think photos should be a source of joy, not stress, and a system that fits your needs will make all the difference!

There's an organizing solution for everyone...


All the work of organizing done for you – just provide the photos.



Sale ends November 30

The DIY Approach! The best course & one-on-one coaching.


One time or weekly, whatever works for you – one hour call & screenshare.

Photo Maintenance


Your photo “check up” after all the organizing is complete. 

Quarterly, annually, or on your schedule – I’ll keep doing the work for you.

The Basics: where to start

Step 1: Secure Your Phone Photos

The average person takes the majority of their photos with their phone, so that’s the best place to start. Amazon Photos is my go-to recommendation for five reasons:

  1. Many people are already Prime members, so they receive free unlimited, full-resolution photo storage and video storage is very reasonably priced. 
  2. Amazon Photos is a true backup system, not a sync (learn the difference here), so your photos are secure once they are uploaded to the app on your phone.
  3. The whole point of a backup system is to ensure that your photos are safe AND that all of them can be retrieved if needed. With Amazon Photos, that’s a simple click, unlike many other services.
  4. This is jumping ahead to the end goal of an organized Photo Library, but it’s a key feature – all the sorting, folders, and organization of a completed library is maintained with Amazon Photos, which is rare.
  5. It’s user-friendly and has the features you want to use like facial recognition, “on this day”, search and filtering. Did I mention it’s easy to use?

How to Start? 

  • Download the Amazon Photos app on your phone.
  • When you enable Overnight Upload + plug your phone in (at night or otherwise), the upload speed will increase, but it can take days in some cases.
  • That’s it for now! Once the upload completes, you can be confident that your phone photos are secure in Amazon Photos. 
Note: When we talk about “backup” here, we’re meaning using a backup system, such as Amazon Photos, to secure your photos as part of the centralizing step. The final backup of your fully organized photo library is step 4 (see below). If you don’t choose to go through the full organizing process, you can still be confident that your phone photos are securely backed up.

The Full Digital organizing Process

Let’s explain the complete photo organizing process! You can also find a video explanation in the Photo Org highlight on Instagram. As I mention on the Sorta Awesome Podcast, I start every client project by asking, “How are you currently using your photos?” and “How do you want to use your photos?” That conversation is key to helping each client build a system that meets their needs. And it’s also totally okay if you don’t really have answers to those questions! I’ll guide you through the process and decisions.

Step 1: Centralize Your Photos

Get all your photo sources – phones, computers, external hard drives, memory cards, etc. in one place. Then we’ll begin to transfer all the digital sources to an External Hard Drive (EHD) – your Photo Hub. This is the step where I need the client’s assistance before I take over with all the digital work.

If you’ve started with Amazon Photos on your phone, you’re already making great progress with this step!

Step 2: Delete Exact Duplicates

This is the fun part! Using software to help me analyze the metadata of your photos, I delete exact duplicates. (Not slightly different poses. You get to decide which smile is best!) It’s pretty satisfying to free up LOTS of space for clients in this step.

Step 3: Sort to Folders

For most clients (and my own photo library), we use a year / month folder system. Your photos are automatically sorted based on their metadata, so I always like to have clients spot check the results after this step to verify things are correct.

Step 4: Back up Organized Photo Library to Other Sources

I follow the 3-2-1 Rule for all my organizing clients, which means having 3 copies of your photo, on at least 2 kinds of media (like EHD, cloud, etc.), with at least 1 copy off site or in the cloud. Once the organizing is complete, the finished library is backed up from the EHD to your other chosen platforms, such as Dropbox, OneDrive, Amazon Photos, a NAS drive or an additional EHD, etc.

Step 5: You ENJOY Your Photos!

This is the “photos at your fingertips” step of the process, when the work is complete and you can sit and enjoy all your stories and memories! During your wrap up call, you’ll learn how to do the annual maintenance of adding new photos to your library or you can schedule a Maintenance Session if you’d rather I do that work for you. And then the fun part of making photo books and other projects begins!


I open my schedule up to two months in advance. You’ll select your start date when you book your session. Once appointments fill up, others will be added to a wait list and will be given first opportunity to schedule their organizing session when the next appointments are available. In the meantime, you can start on your task: gathering all your file sources. 

There is an organizing solution for everyone. Remember that you are choosing to make an investment of your time or money, sometimes both.  Consider what is the best choice for you!

The full-service digital organizing session is $1200. Aside from assisting with centralizing and approving computer access (a simple click), you get to step aside and have the work done FOR you on your computer.

If you prefer to do the work yourself, the Course & Coaching Bundle is a great option. It’s $129 and includes one Digital Consult. You can add more calls if you need a bit more assistance and still want a more frugal choice.

Projects vary greatly based on the number of sources, internet speeds, client computer availability (when working via secure, remote screenshare), and of course, unexpected technical glitches – every project has something! We’ll discuss any timelines or deadlines you have and your specific project during our initial phone call once your session is book.

Often, yes, you can, but we’ll need to coordinate our schedules. My work comes in batches: Sometimes I’ll need full access for several hours, other times I start a task, then the computer has to run in the background to complete it. This can also happen through the night. (I’m not pulling all-nighters for the project, but the computer needs to continue working.) You’re welcome to sit and watch while I’m working if you like, but heads up – it’s not exactly must-see-TV. 

Yes! I completely understand these concerns and realities. First, let me assure you that I work via a secure connection and no one else has access to the session. (I’m happy to tell you more about security features I use during our initial phone call to start the project.) I also know that internet speeds and accessibility vary greatly, but don’t worry – there are definitely alternatives and we will work together to find the solution that is best for your project. 

Each organizing project will start with a phone consult that takes about an hour. We’ll discuss the different options available to create a 3-2-1 backup system and I’ll always try to incorporate resources you may already have, like an external hard drive, Dropbox or Amazon Prime accounts. I’ll text to keep you updated on the status of my work throughout the project.

It’s important to include all your digital photos in the organizing process. Scanned or digitized media can be added at a later date, but all sources of digital photos should be centralized as step one in the organizing workflow.

First, everyone thinks that – there’s zero shaming here. Most every client thinks their photos are the absolute worst and that’s just not true 99% of the time! $1200 is a flat rate for digital organizing, currently without a source limit. 

Many photo organizers have tiered pricing based on the number of photo sources: phones, computers, memory cards, external hard drives, etc. – I do not, however, I do reserve the right to add a volume surcharge if I feel a project would far exceed my average time commitment. 

Why is my pricing different? It does impact each step of the process, but the biggest factor with multiple sources is the time required during centralizing at the beginning. While I’m doing the actual digital centralizing and organizing, it’s also necessary for the client to help as I’m not able to physically plug in different sources and move items around while working remotely. If I see that your project might be the 1% to warrant an additional fee, I will let you know during our initial call and give you some tips for what you can do to assist and avoid that surcharge.


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Have more questions?

Send them my way! You can contact me directly or, if you have a whole list of questions, consider booking an hour-long Digital Consult where we can also screen share so we both have more information.

Please note that I’m happy to receive your questions via email or the contact form, but I do not offer phone calls as an inquiry contact method.